A Punchout catalog is a digital catalog that integrates with an organization's eProcurement system, allowing users to access and purchase products directly from a supplier's website. This process is often referred to as "Punchout" because users "punch out" from their procurement system to the supplier's site and then "punch back in" with the selected items to complete the transaction within their own system.
B2B E-commerce Punchout Solution
Experience the ease of automated cart transfers for enhanced purchasing efficiency
Transform B2B procurement with an integrated Punchout solution
ElectGo’s Punchout catalog solution seamlessly integrates with buyers' e-procurement systems and our e-commerce platform, allowing buyers to access our product catalog with the contract price, select items, and transfer the shopping cart back to the buyer's e-procurement system for approval, automating the process and enhancing efficiency.
Why ElectGo?
Free setting up
No extra costs associated with the initial setup, allowing you to integrate seamlessly without worrying about additional expenses.
You can quickly start benefiting from our efficient and streamlined procurement process without any financial barriers
Customizable solution
Address each customer's unique concerns and requirements.
Offer customizable solutions designed to enhance your procurement process, ensuring it aligns with your specific business needs.
Effortless integration
ElectGo will collaborate closely with your IT team to seamlessly integrate with your procurement system.
You can expect a smooth and efficient transition with minimal disruption to your operations, allowing your team to focus on core business activities without the hassle of complex integration processes.
Comprehensive support
Provide ongoing technical assistance and exceptional customer service.
Offer training and resources to help your team maximize the benefits of the Punchout solution, ensuring you get the most out of your investment.
Benefits of our punchout solution
Improve efficiency
- Reduce the need for manual data entry and paperwork.
- Minimizes errors and enhances productivity.
Enhance control
- Ensure procurement compliance with internal policies and approval workflows.
- Improve control over spend and order accuracy.
Cost saving
- Lowers the labor costs associated with processing orders and handling procurement paperwork.
- Cutting paper costs.
How does ElectGo's punchout solution work?
1. Buyer logs into e-procurement system
The process begins with the buyer logging into their e-procurement system. This is where they manage and initiate procurement activities.
2. Buyer is redirected to the ElectGo e-commerce site
From the e-procurement system, the buyer is seamlessly redirected to the ElectGo e-commerce site. This integration allows for a smooth transition without the need for separate login credentials.
3. Buyer starts browsing and adding items to the cart
Once on the ElectGo e-commerce site, the buyer can browse the catalog, view product details, and add desired items to their shopping cart. This stage involves selecting products that meet their procurement needs.
4. Proceed to checkout, cart contents transferred to the buyer's e-procurement system
After finalizing the selection of items, the buyer proceeds to the checkout. At this point, the contents of the shopping cart are transferred back to the buyer's e-procurement system. This step ensures that all selected items are accurately captured within the buyer's system for further processing.
5. Internal Purchase Requisition (PR) / Purchase Order (PO) generated and approved
Within the e-procurement system, an internal Purchase Requisition (PR) or Purchase Order (PO) is generated based on the cart contents. This PR/PO is then subject to the organization's approval workflow, ensuring that the procurement complies with internal policies and budget constraints. Once approved, the PO data is sent in the appropriate format from the buyer's e-procurement system to ElectGo.
6. Acknowledgement email sent to buyer and supplier team
Finally, an acknowledgment email is sent to both the buyer and the supplier team, confirming the receipt and processing of the order. This communication ensures that all parties are informed about the status of the procurement, facilitating transparency and coordination.
Contact Us
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(65) 81893398
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ElectGo is not just a supplier of electrical components, we also offer e-procurement solutions tailored to meet the unique needs of businesses in Singapore.
Frequently asked questions (FAQs)
2. How many levels of Punchout catalog are there, and what are the differences between these levels?
There are generally two levels of PunchOut catalogs:
- Level 1 Punchout: A basic PunchOut catalog where the buyer is redirected to the supplier's website to browse and select products. The selected items are then transferred back to the buyer’s procurement system.
- Level 2 Punchout: An advanced PunchOut catalog that provides enhanced search capabilities directly within the buyer's procurement system. Buyers can search for specific products without leaving their system, and only when they need detailed information, they are redirected to the supplier's site.
Difference: Level 1 is simpler and quicker to set up but limited to browsing and product selection. Level 2 offers advanced search and filtering capabilities within the procurement system for a more streamlined user experience.
Requirements for the Punchout solution include:
- ERP or Procurement System: Your company needs an existing ERP or procurement system that supports PunchOut integration.
- Technical Specifications: Provide ElectGo with technical details of your system for compatibility.
- Product Catalog Details: Share details on products, pricing, and procurement policies.
- Testing Environment: Set up a testing environment to ensure everything works before going live.
- User Access: Define user roles and access levels for the PunchOut catalog.
To work with ElectGo for a Punchout solution, follow these steps:
- Initial Consultation: Schedule a meeting with ElectGo to discuss your procurement needs and system requirements.
- Integration Planning: Collaborate with ElectGo to plan the integration of the PunchOut catalog into your procurement system.
- Catalog Setup: ElectGo will configure the Punchout catalog, including product offerings, pricing, and any specific requirements.
- Testing: Conduct thorough testing to ensure seamless integration and functionality.
- Training: ElectGo provides training for your procurement team.
- Go Live and Support: Launch the PunchOut solution with ongoing support from ElectGo.
Yes, ElectGo can provide a live demo of the Punchout catalog to demonstrate its features, functionality, and how it integrates with your procurement system. You can book a demo here.